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Travel Trainer Policy Procedure

Updated Wednesday April 3, 2019 by Operations Office.

BUSC Trainer Policy

TRAINER POLICY, PROCEDURE and AGREEMENT

I.         Trainer Policy  

a)          All Teams are required to enter into an agreement with a Club Approved Trainer or Training Company each Fall & Spring season.   

b)          All Trainers or Training Companies must be approved by DOC & President.

c)          All Trainers are assigned by the DOC.

d)          Any Trainers that are utilized by a team must submit their credentials and all clearances and EPYS risk mgmt. to be considered for approval.  This includes any offsite activity.

e)          Team Training contracted at an offsite location must be approved by President.  A COI must also be obtained from the owner or business naming BUSC.

f)           Typically a trainer will work with the team for 1.5 hours each session, 8 sessions a season.

g)          Contracting with a Trainer for the winter is not required but encouraged.

h)          All Trainers must be connected to the team site by the soccer office.

 

II)  Training Hours  

a)          The minimum number of hours that are agreed upon (for example 8 sessions at 1.5 hours = 12 hours) are the number of hours the team will be required to pay the trainer during the season. 

b)          There will be no refunds and no make-up sessions after each season is over. 

c)          The trainer and team must be flexible in making up sessions during the season that are cancelled for reasons such as bad weather, field closures or other unforeseen circumstances.

d)          Most Trainers will have a back to back session with another team.  Any cancelations or rescheduling must be coordinated with the other team and trainer prior to any rescheduling.

 

III)    Trainer requirements

a)         All Trainer must sign the BUSC Trainer Agreement.

b)         All Trainers must complete the EPYSA Risk Management Registration each year, as well as all required background checks and show proof before any training begins.

c)         Trainer must complete the required concussion (online) awareness course and submit evidence of completion each year as required by EPYSA and BUSC.

d)         A W-9 must be on submitted/on file with the club for 1099 purposes.

 

IV)    Coach/Team Leadership Requirements

a)         Coach /Team Leadership must submit a copy of the Trainer Agreement to the DOC and President.

b)         Coach must coordinate with the Trainer and Soccer Office in the event the Trainer has not completed the EPYS Risk Assessment or Concussion Awareness Course.

c)         All Training dollars must be reported on a seasonal basis (1099 annual reporting) to the Director of Finances.

Team Leadership procedures for hiring a trainer

o   Coach must connect the trainer with the DOC and President in order to begin the process and obtain evidence of training license, credentials and approval.

o   Trainer information must be submitted to prior to the start of the Season for approval.

o   Coach must ensure that they have received notice from Director of Conduct that the trainer has completed the EPYSA Risk Management before any training begins. 

o   Coach must ensure that they have received notice from Director of Conduct that the trainer has completed the EPYSA Concussion test before any training begins.

o   Coach must ensure that all clearances and background checks have been obtained for approval.

o   Coach must coordinate with the Trainer and Director of Conduct in the event the Trainer has not completed the EPYSA Risk Assessment or Concussion Awareness Course.

This Trainer Agreement must be completed and signed

2019 Trainer Policy Procedures and Agreement.pdf